Enrollment and Attendance FAQs

Who is eligible to attend Alabama Virtual Academy at Eufaula City Schools (ALVA-ECS)?

Alabama Virtual Academy (ALVA) will be open for enrollment in grades Kindergarten – 12. A child whose fifth (5th) birthday is on or before September first (1st) shall be entitled, based on age, to admission to kindergarten classes. No child shall be admitted to Kindergarten or first grade until his/her parent(s) meet the following requirements:

  1. Present to school officials proof of residency
  2. Proof of age
  3. Present proof the child has received immunization for all communicable diseases as required by law (or a valid exemption)
Kindergarten students who were enrolled in an Alabama private school, church school, or were being tutored in accordance with the Code of Alabama (1975) and who seek admission to Kindergarten in the public schools must meet the age requirements for admittance as of September 1 (2)* or the opening date of school in the enrolling district.   First grade minimum age for admission is 6 years of age on or before December 31st.
 

Prospective students seeking enrollment in grades K-12 must meet the following requirements and agree to maintain these in order to stay enrolled:

  • Have and maintain high speed internet in the home
  • Have a learning coach available to monitor and assist in the virtual program. Learning coach must log daily attendance in the online setting and check to make sure assignments are turned in on a daily basis.
  • Agree to attend the online class sessions with teachers as required by the program.  Each student will be given an online attendance requirement based on individual needs.  Students and Learning Coaches must agree to attend and participate in order to maintain enrollment in the program.
  • Students with special needs must agree to participate in the services required by their learning plan or refuse these services in writing.
  • Students enrolling must have consecutive school enrollment in order to qualify. If a student has not been in school, they will not be eligible.
  • Students that have been expelled or suspended from their previous school will need to be approved by an ALVA administrator.
  • Students must participate in all required testing (Beginning of the year testing, quarterly benchmarks and mandated state testing). Beginning and benchmarks are done from home but the state testing requires in-person testing at a testing site.
Prospective students seeking enrollment in grades 9-12 must meet the following requirements:
  1. Must have been present in school 90% of the time for the previous school year and the first part of the current school year (if applying after the 1st day of school). If absent more than 18 days, the student will not be eligible. Full year attendance must be documented in order to prove attendance. Prospective students who have extenuating circumstances regarding the missed time may submit to the ALVA administrator for review.
  2.  Must be on their cohort year and are on track to graduate on time. Being on track means:
    • That the student has not failed more than one or two classes and have the credits needed to be considered a student at appropriate grade level and are on track to graduate on time.
    • That the student is scheduled to graduate from high school within 4 years from the time of entry in 9th grade. If the student has been withdrawn from school or did not attend for one or more semesters or delayed starting high school due to dropping out for a time they are not eligible.
  3. Homeschooled Students. Homeschooled students must submit transcript with credits meeting the above qualifications from a homeschool organization. All homeschool transcripts that have high school credits posted to them must be reviewed and students must attend in-person testing to validate mastery of material to earn transfer credit.
 
 

What if my student resides outside of the Eufaula City School District?

A student whose parent/legal guardian reside outside of the city limits of Eufaula may be eligible to attend Eufaula City School System. Such enrollment or continued enrollment will be based upon the following:

  • Annual written application by the student’s parent/legal guardian to the Superintendent or Principal of the program for consideration and/or approval. Approval will be based on:
    • The ability to accommodate the applicant without placing undue financial burden on the school system;
    • Availability of space at the grade level and school;
    •  Acceptable previous school attendance;
    • Average or above academic performance as determined through a review of educational records, including standardized test scores;
    •  Attendance and participation at required state and school testing;
    •  Satisfactory student behavior as determined through a review of discipline records;
    • Agreement by the parent/legal guardian, and the student, when appropriate, that the student will follow the rules and regulations established by the virtual program within the system, and the rules and regulations established by the Eufaula City Board of Education.
    • Agreement by the parent/legal guardian to assume responsibility for transporting their child(ren).  The Eufaula City Schools will not provide transportation.
    • Internet access and ability to be online for the majority of the school day.

Failure to comply with these rules and regulations may be cause for expulsion and the withdrawal of permission to attend the Eufaula City Schools. 

Eufaula City Schools has the right to revoke enrollment of any non-resident student based on any of the following conditions:

  • Inappropriate behavior or poor disciplinary record;
  • Excessive poor class connect attendance or poor overall school attendance record;
  • Unsatisfactory academic performance;
  • Attempts to circumvent the policies/procedures of the school and/or school system;
  • Any other good and sufficient reason.

If during the school year it becomes evident that guardianship or state residency has been misrepresented in order to obtain enrollment, the student will be withdrawn immediately.  

One of the qualifications for continued enrollment at Alabama Virtual Academy is being an Alabama resident.  You may be asked to provide a proof of residence either prior to or during the school year.  You are required to provide proof of residence at any time as requested by the school. If you do not submit the requested documentation in an acceptable format within thirty (30) days from the first request, your student may be withdrawn from ALVA. If, at any time while your student is enrolled at ALVA, we discover that any document submitted to obtain or retain enrollment here at ALVA was falsified or otherwise fabricated, your student will be withdrawn from ALVA and will be ineligible to re-enroll.

What does it cost to attend Alabama Virtual Academy at Eufaula City Schools?

Since ALVA-ECS is a public school program, there is no tuition. ALVA-ECS provides a state-certified teacher and all instructional materials for the program. However, students and families will be responsible for providing some consumable materials (such as printer ink and paper).

What is the attendance policy?

Every child between the ages of six (6) and seventeen (17) years shall be required to attend a public school, private school, church school, or be instructed by a competent private tutor for the entire length of the school term in every scholastic year except that, prior to attaining his or her 16th birthday, every child attending a church school as defined in Section 16-28-1 is exempt from the requirements of this section, provided such child complies with enrollment and reporting procedure specified in Section 16-28-7. Admission to public school shall be on an individual basis on the application of the parents, legal custodian, or guardian of the child to the local board of education at the beginning of each school year, under such rules and regulations as the board may prescribe.

Alabama Virtual Academy at Eufaula City Schools works with families toward a positive attendance record to meet their required number of 180 instructional days. The attendance responsibilities are as follows:

  • Attendance is logged daily in the Online School by the parent/Learning Coach.
  • Extended family travel, except during normal school vacation periods, should be discussed with the homeroom teacher prior to the travel.
  • All families must attend an online Parent Orientation and new students will attend the "Introduction to Online Learning" course via the Online School.
  • The family must maintain regular communication with their ALVA teachers.
  • Students and parents/Learning Coaches must check their e-mail and phone messages daily.
  • Students must attend all required ClassConnect sessions for live, online instruction as directed by their teachers.

Can I take a vacation during the school year?

The school calendar includes school "holidays" or vacation time. Whenever possible, family vacations should align with school vacation days. Parents are encouraged to contact their teacher if they plan a vacation that does not coordinate with the school calendar.